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What Makes a Virtual Office “Work”?

June 25, 2014 | Jennifer Goodwyn

There's a growing trend among business professionals around the world, and it might not be what you think. Each year, an increasing number of companies look for ways their employees can work remotely, at least part of the time. The idea that a brick-and-mortar office is the only way a business can succeed is a thing of the past. Now, employees can work from anywhere with an internet connection – their home, a library, or even a coffee shop.

The technology that allows a virtual office to thrive is a simple yet detailed combination of ideas that enables it to handle all the functions of a normal office, with the added benefits of convenience, freedom, and access to a well-trained staff and premium facilities. The concept of a virtual office is based entirely on the use of technology and how to fuse the Internet with other available resources to create a reliable solution to office space requirements.

More than the Internet

Although virtual offices are based largely on the Internet, they do not depend entirely on the technology. Depending on the specific plan or package chosen, a virtual office customer can have access to telephone answering services, traditional mail, a professional business address, fully-loaded conference rooms, voicemail services, and the professional services of an administrative assistant, among other services.

As the idea of an office expands beyond its conventional boundaries, key challenges must be met, including the privacy and security issues posed by a workforce who works digitally and utilizes multiple devices. Many virtual office providers invest millions of dollars into ensuring their services are safe and secure. If you're hesitant about using a virtual office due to privacy and security concerns, you can rest assured knowing your business is in the hands of experts qualified in the field of online security.

Virtual Office Technology

Although virtual office technology can differ slightly from provider to provider, most virtual office plans and packages include the same technological perks: internet, voice, fax, and web conferencing Voicemail services enable you to manage your greeting, implement call transfers, setup message notifications and even have your voicemail sent to your e-mail. Finally, no virtual office would be complete without access to web conferencing. In most cases, web conferencing includes video conferencing capabilities, so all your online meetings and presentations will be presented in a highly professional manner, no matter the format.

Improved Efficiency

Although the internet and state-of-the-art technology are crucial parts of any virtual office, what truly sets virtual offices apart from other office solutions are the well-trained staff, global network, and premium facilities clients have access to as a part of their virtual office package. Courteous IT teams are just a phone call away in case you encounter any problems while using virtual office technology, and a professional team of administrative assistants are available to all virtual office clients.

Due to the amount of technology and professional administrative services available without the fees associated with opening and maintaining a traditional office or hiring a personal assistant, a virtual office can be as efficient – if not more efficient - than a traditional office. In addition to having access to the latest and most-advanced technology, virtual office clients can broaden their talent pool, enjoy a more flexible work experience, cut back on transportation costs, and enjoy an enhanced level of job satisfaction.