The Perks of Using a Virtual Office

September 29, 2014 | Jennifer Goodwyn

If you're considering signing up for virtual office services, there are plenty of perks that come with working from a location outside a traditional office. Although the concept has been met with trepidation by some corporations, others have embraced the freedom and convenience that comes with a virtual office. As with any work arrangement there can be disadvantages, but the perks of a virtual office outweigh the cons. Here are some of our favorite reasons to rent a virtual office in a city near you.

Environmental Benefits

Working in a virtual office benefits the environment because there are less people traveling in cars, buses, and trains in order to get to and from work. Not only does this lower the amount of vehicle emissions, but it decreases fuel usage and cuts back on the stress of your employees. It's estimated that gridlock and congestion can cause nearly $100 billion annually in a major metro city, in terms of lost hours and wasted fuel. In areas where environmental pollutants are a serious concern, this is a strong argument in favor of utilizing the services of a virtual office.

Schedule Flexibility

Virtual offices are great for working moms, students, entrepreneurs, small business owners, and anyone else who craves a schedule that allows them to work from anywhere in the world, at any time of the day. As long as you have an Internet connection, your office can be anywhere – regardless of the device you're using. Whether you need to stay home with your kids on occasion or simply want to enjoy the freedom of working when you feel most productive, a virtual office is a great choice for you.

The Ability to Outsource

Since virtual offices don't require a “traditional” office space, it's easier to work with contractors in different zip codes, cities, states, and even countries. Because employees are able to interact via the cloud, barriers to collaboration are instantly minimized. Not only does this kind of efficiency strengthen your business' bottom line, but it allows you to choose the best person for the job – regardless of their location. Do you want to work with a writer from Canada, a software developer from Italy, and a PR professional who lives down the street? Now, thanks to the convenience of a virtual office, you can.

Less Rent, More Budget

Imagine how much you'd have to pay if you wanted to rent an office in a highly sought after building in the business district of a major metropolitan area? Now, imagine if you could enjoy that space without having to pay to rent out an entire floor of the building. Most virtual office services seek real estate in prime locations, and grant users access for meetings, conference calls, and day use situations. Your mailing address will exude luxury without your pocketbook having to take the hit.

Productivity Levels

Studies show that employees who work virtually tend to be more productive – they're not stressed from sitting in traffic, they're not worried about their sick child at home, and they're not distracted by the drama of their co-workers. In some densely populated areas, commuters spend upwards of 15 hours a week going to and from work – imagine if this time could be dedicated to the tasks at hand instead? Additionally, virtual offices offer flexibility, and the comfort of working independently without having to conform to work rules, such as dress codes, designated hours, and mandatory breaks.