The Best Cloud Tools for Managing Your Virtual Office

April 21, 2016 | Jennifer Goodwyn

Running an online-based company can be a daunting task. Collaboration is so conducive to a successful company that many companies create a virtual environment that promotes the type of collaboration that comes naturally in a traditional office setting. By utilizing the cloud, you can connect employees in real time and keep all of your work central, organized, and accessible. These tools will help you establish an efficient workspace that can keep up with the growth of an online business in the 21st century.

Google Docs, Slides, and Sheets

Some of the best things about Google Docs are that it's free, almost everyone knows how to use it, and it's intuitive. This online software allows real time collaboration from all over the world. Google Docs mimics traditional word processors, but allows multiple editors to work on the same document. Google Slides is an online PowerPoint alternative that has the same benefits as Google Docs. The program is robust, but intuitive, and will allow professional presentations to come together easily. Finally, Google Sheets is a spreadsheet program that also allows multiple editors. It has similar features to Excel or Numbers, including the ability to use equations and other organizational tools.


One of the keys to having an efficient business is to have effective communication. It's so easy to misinterpret and misunderstand text making face to face communication so effective. Skype is a free software that allows group or one-on-one video and text chats. There are other professional meeting software, but Skype gives them a run for their money. Not only is it free, but the video is high-quality and, with mobile capabilities, you can stay in touch with your team from anywhere.


Asana is a collaboration program that was built to help increase productivity among employees. It is an online workspace where you can assign, keep track of, and complete tasks and projects. It can help teams stay on the same page, and add notes to projects. Companies that use Asana may find that the program lessens or eliminates the need for constant check-in calls and emails, since everyone's tasks are kept in the same place.


Slack is a communication software that provides real time conversations that are organized by teams. Keeping communication organized is important when running a virtual office, since there are so many mediums for communication. Slack brings them all into one, and offers searchable conferences for reference.


Being able to store and share documents is so important in a virtual office. Dropbox offers a unified way to keep all your documents together and enables anyone with permission to access them from anywhere. It also allows you to organize and send files by groups or projects. Having the reassurance that your work is saved somewhere where it won't get lost is vital to any business, particularly those who conduct most of their business online.

These tools will allows you to efficiently create and collaborate alongside your team. With these programs backing you up, your virtual office will be ahead of the game. If you're looking for help in establishing and growing your virtual office, look no further than Servcorp. With their virtual office and executive suite packages, your company will be on the path to success.