Unexpected Ways a Virtual Office Can Save Businesses Money

May 15, 2014 | Jennifer Goodwyn

Since the mid-2000s, telecommuting has grown nearly 75 percent across all business sectors, including a 474 percent increase in the United States federal government alone, according to Global Workplace Analytics, a popular workplace research group. While most companies choose virtual offices over traditional office space as a way to save money they'd otherwise spend on renting and maintaining a full time office space, there are other less obvious ways a virtual office can save you and your business time and money.

Minimizes Absences & Loss in Productivity

Since employees in a virtual office space have the freedom to perform work duties as they see fit, it's easy for them to fit assignments into their busy schedules. Parenting responsibilities, unexpected illnesses, doctor's appointments, and jury duty are all common reasons employees call out of work. By allowing employees to complete work at their own pace and in their own space, employees can still take care of the above responsibilities without feeling pressure to miss work.

Some experts agree that companies with a telecommuting program report up to 63 percent less unscheduled absences as those who operate under a more traditional framework. Additionally, since most telecommuting employees are paid based on the work they complete instead of how long it takes to complete it, work tends to be of higher quality.

Travel Costs

By using a virtual office, you can cut back on travel costs – whether that travel includes daily commutes to and from the office or visits to the offices of clients and investors, a virtual office can keep your travel budget from getting out of hand. One technology that makes telecommuting so convenient is the availability of conferencing software and one-day use of meeting rooms, boardrooms, private day offices and executive suites. Additionally, many virtual office plans allow you to conduct business in a nearby virtual office when traveling for a discounted rate – so say goodbye to expensive business centers and meeting facilities while on the road!

Access to Technology

As an entrepreneur or small business owner, staying up to date with the latest technology is a must. Unfortunately, for many small business owners, this isn't a possibility – new technology is expensive, and often doesn't fit into a small business' budget. Utilizing the services of a virtual office obliterates the need for expensive technology since many plans allow clients to use their technology at no additional cost. Common technology available in virtual offices include internet and data, voicemail, fax machines, and web conferencing with video capabilities.


If you believe the age old adage that time is money, a virtual office can help you save both. Services provided include a range of amenities guaranteed to help with day-to-day business needs: professional space and executive suites which can be rented by the day, access to state-of-the-art technology, flexible working conditions, and overall simplified business expenses. Whether you're a long-time business owner or are just beginning a start-up of your own, virtual offices can help save you money in ways you never imagined.